Project managers play an integral part in hitting company objectives, communication, budgeting, and delegating to lead their team to complete each project on time with excellent deliverables. Project managers like you often need to collaborate with members of other project teams while serving as a liaison who shares team questions, concerns, and ideas. Your job skillset brings people together across the board to get things done and surpass each new company goal.
To advance your project manager career, you’ll need to create an excellent project manager resume and cover letter that’s as well-rounded, cohesive, and detail-oriented as you. We get it: Just about everyone dreads cover letters! But luckily, we’re here to inspire and guide you with three project manager cover letter examples, a few useful tips, and an outline to get you on your way!
Why this cover letter works
Why this cover letter works
Why this cover letter works
Don't get too immersed in your cover letter. You'll need to come up for air to spend a little time on your project manager resume, too. We make it easy with our editable resume templates like this one here:
While you're contemplating the above examples and outlining your own project manager cover letter, remember these three tips for an outstanding final piece: Always learn about the company and job you’re applying for, spotlight your best achievements, and polish your tone to perfection.
So many cover letters get pushed into the discard pile for being generic and boring. You don't want your cover letter to seem bland! One of the best ways to avoid this is by looking for details in the job description and “about” sections on the company website that other candidates will most likely overlook. Research the company and job role thoroughly, seeking out specific and unique needs that resonate with you.
Project managers are sought after for their ability to bring innovative ideas and prioritized information together for a streamlined game plan, so your cover letter should demonstrate that you’ve done this! Research the company’s objectives and use their previous projects as grounds to establish a connection when possible. Look on the company site for specific mission statements or values, and spotlight them with your wording when you discuss your qualifications called for by the job ad.
You’ll only have limited space to work with since your project manager cover letter must remain under a page in length. But on the flip side, you don’t want to simply repeat the bullet points from your resume, either! Pull one or two of your most incredible accomplishments from your resume and then go beyond the bullet points to show the positive impact you made.
For instance, how did you lead a software development project that wound up increasing sales or customer retention rates? Did you meet an impressively high percentage of your team’s project deadlines—er even exceed expectations? What about the time you collaborated with other project managers on a cross-departmental SaaS project that dramatically boosted company profits?
Find possible opportunities where you can highlight how your experience as a project manager has benefitted others in ways that parallel what the job description and company need.
Many hopeful applicants struggle with polishing their cover letters; you’ve described your accomplishments in-depth with eye-catching details and tailored your skills to the job description after researching the company—and all in under a page! But what now? Next up, you’ll perfect your cover letter’s tone and resulting overall message.
If you’ve checked all the boxes but still don’t feel like you’ve nailed it, revisit the job description and company website with fresh eyes. This time, now that you’ve got all your ducks in a row in terms of your qualifications and background, focus on the personality that’s demonstrated in the job description—and especially on the company site. How does the company culture sound?
Study the tone of the organization: Do they sound more corporate, sticking with formal terms and efficient wording? Or do they cultivate a more laid-back atmosphere with a conversational tone and occasional touches of humor?
Whatever tone the company uses, revise your cover letter to match it and show that you’re the one who gets it! You may spend a little extra time editing and revising, but it’ll be well worth it to showcase what a stand-out candidate you are.
Let’s break things down into the finer details so that your letter will be downright incredible! If you find a resume outline helpful, we dare say that this handy outline—complete with examples from the letters you read earlier—will be vital for understanding the nuances and taking your next steps with confidence.
Your contact info: Include your name, address, phone number, and email address (plus your LinkedIn or other professional social media) if you’re using a cover letter template.
Formatting: Leave your name out of your address if you’re using a block format.
513 Made-up Street
Upland, CA 91784
Date: This should reflect the exact submission date of your application materials, e.g., June 10, 2022
Formatting: Write out the full date—it'll look more professional than the shortened version.
Inside address: This is just the address of the person receiving your application materials. Always look up and include their name, company and role, and address.
Isabelle Brody, Hiring Manager
150 Hilton Dr.
Jeffersonville, IN 47130
Formatting: Each part of the address should be on a new line. Remember to double-space between the inside address and greeting, too.
Greeting: Your greeting, also known as your salutation, is the first impression you’ll make in your cover letter—and first impressions are critical! Hunt down the name of the person you’re writing to (LinkedIn is your friend here), always avoiding generic terms like “Dear Sir/Madam.”
Formatting: You can follow your greeting with a comma if the overall company tone is more casual. When in doubt, use a colon.
Dear Mr. Iglesias,
Dear Ms. Brody:
Body: The body of your cover letter is the stage for your career highlights and qualifications to shine. Write three to four paragraphs that develop your interest, credentials, and enthusiasm for future contact and discussion.
Opening paragraph: To put it bluntly, most cover letters are terribly boring and unenthusiastic—and the company will be just as unenthusiastic about a candidate with a bland cover letter, regardless of how qualified they might be. Compare the following examples to see how you can write an eye-catching opening paragraph for your project manager cover letter.
Bad: I didn’t really like having to use Zoom at first, but now I like it. I’d like to work for the company too and I’m great at organizing stuff so I’m a great choice.
Why It’s Bad: Oh no—what was that?! It should go without saying to never reference the company in a negative way—there's no redemption after that. Besides, this opening paragraph is much too informal and lacks examples of how the candidate is supposedly “great at organizing stuff” that could connect them with the company’s goals.
Good: Like countless others across the globe, I experienced difficulties adjusting to a new lifestyle after 2020, but Zoom saved the day with a platform for everything from work-at-home meetings to connecting with my family for occasions that I otherwise would have missed. And thanks to my adaptability, SaaS experience, and PMP certification, I now hope to provide my coordination, organizational, and management skills to help Zoom deliver happiness to other folks as well.
Why It’s Good: While the candidate with the sketchy opener probably meant that they disliked having to use Zoom because of its association with the pandemic, this much-better opener is crystal-clear about how Zoom actually helped alleviate stress in a difficult situation. Then, we see a smooth transition into skills and experience that reference Zoom’s mission statement of improving communication.
Paragraphs 2-3: Now it’s time to put your money where your mouth is! These body paragraphs are meant to substantiate and expound upon the claims made in your opening paragraph. Think of when you revolutionized a company app’s infrastructure or brought various departments together to improve customer feedback—but stick to one achievement per paragraph since you don’t have much room.
Example: While I thrive in creative environments, I never hesitate to take ownership of the technical aspects of project management as well. Etsy afforded a unique view into customer fulfillment infrastructures and key components like monitoring competitive bids and value engineering for the sake of maintaining profitability. By using Google Analytics to gauge and proactively improve the success of new product features, I boosted daily engagement by 21 percent.
Why It’s Good: This candidate draws compelling parallels between their experience at Etsy and their present potential to further Spotify’s goals. The two companies are quite different, but the applicant finds soft and hard skills coupled with metrics that translate beautifully between the two. The abilities mentioned in this paragraph also reference specific challenges and skills from the job description. Two thumbs up!
Closing paragraph: Your closing paragraph should summarize the highlights that make you the perfect candidate who’s ready to make the company's needs and vision your own. Finally, end with a call to action that further emphasizes your interest.
Bad: Spotify’s great, I listen to it all the time. As you already saw, I’ve got all kinds of qualifications that would help your company. If you’re interested in more information, just ask.
Why It’s Bad: Well, this could be worse, but it’s still too informal and vague—not to mention a tad presumptuous. The candidate misses opportunities to work in specifics from the job description or company mission statement. The tone needs work, too: This reads more like a text than the conclusion of a cover letter.
Good: Thinking analytically, communicating proactively, and building trusting relationships that would drive Spotify’s initiative to create more meaningful connections between artists and fans excites me for the future. Music has been core to some of the most special moments in my life, and I am eager to create equally beautiful moments for millions of others by acting as Spotify’s project manager. I’d love to connect with you soon on how I can improve your reach.
Why It’s Good: This candidate leads with more relevant skills and an enthusiastic description of how they’ll further Spotify’s goals. Before the call to action, the applicant’s personal connection makes a return appearance and elegantly reinforces their reference to the company’s initiative.
Formatting: Single-space your body text, but double-space between paragraphs for better readability.
Signature: Thank the reader for their time if you didn’t already do so in your closing paragraph. Otherwise, use a brief and professional closing phrase followed by your real name.
Formatting: If you’re giving out hard copies of your project manager cover letter, quadruple space after your name, so you can sign by hand in blue/black ink.
Enclosure(s): This important piece tells the reader that there’s more good stuff to review after your cover letter. Project managers should include their resume, application, and any professional recommendation letters or required certifications.
Formatting: Check that you’re using the singular or plural form of “enclosure” correctly depending on the number of materials you attach.
Congratulations! You’re on the fast track to writing a superb project manager cover letter! But, we gotta ask—is your resume just as cohesive and spectacular?
In fact, it’s actually easier to start writing your cover letter once your project manager resume is done! That way, all your bullet points are already laid out, making it much simpler to pick the most outstanding achievements to spotlight in your cover letter.
We'll help you write a resume, and you can choose a modern Word resume template, a creative Google Docs resume template, or one of our own resume examples to edit like the one below. Building from the ground up is daunting, but we're committed to getting you the right tools to ease the frustration of the job hunt.
You can use the same principles we’ve outlined for your cover letter to make a glowing resume, too: Tailor your resume to the job description’s specific skills and key company values. Before you know it, you’ll have hooked a potential employer’s attention—and they won’t forget you anytime soon!