With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure.
To beat the competition, you must create an office administrator resume that impresses potential employers at first glance.
Fortunately, we’re here to help you throughout the resume writing process. We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you make a resume online that will help you get the job.
Our seven office administrator resume examples are the best place to get inspired for your resume so you can move on to writing a great cover letter to get hired faster!
Why this resume works
- The number one way to get an employer’s notice is by tailoring your resume to the job description. Choose your skills and work experience bullets based on the job description of the role you’re seeking. Then check your resume for errors.
Why this resume works
- If you’re wondering how to format your medical office administrator resume in a block format, start by using Word resume templates or Google Docs resume templates to build an editable structure. Include optional sections, like hobbies and interests, as you wish.
Why this resume works
- If you can work in a busy environment without appointment conflicts, then be sure to prove it in your dental office administrator resume. Then detail these achievements in your office administrator cover letter. This way, you’re more likely to win recruiters over.
Why this resume works
- Craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience. For example, share how you maintained a well-organized environment, kept financial records, and supported team communication to help achieve their full potential.
Why this resume works
- Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a resume template that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read.
Why this resume works
- Including a resume summary on your church office administrator resume can help you highlight your skills and experience without taking up excessive space. However, you must tailor it to each position.
Why this resume works
- Using the right skill keywords is an art, but you can make your job easier by keeping your resume skills section to 10 skills or less, ideally with a 50-50 balance of technical and soft skills.
Related resume guides
How to Write an Office Administrator Resume
An effective office administrator resume will highlight your ability to keep daily operations running smoothly using a clear template. When wording your work experience, use metrics to make your strongest operational achievements stand out.
This section will cover similar strategies to help you build a strong resume, such as:
- Choosing between an office admin career objective or summary
- Quantifying your office work experience
- Including certifications that prove your expertise in office operations
How to format your resume right
Let’s be honest: you’re the backbone of any office, making sure every meeting is on schedule and the coffee supply isn’t running out—all of this while maybe sending birthday emails to office workers. Your resume needs to be just as organized and polished to show your dedication to managing daily office duties.
Not following proper formatting rules will result in a resume that isn’t appealing and imprints a bad impression on employers. That’s exactly why we’re here. To ensure your next office administrator resume gets you the job. So, prioritize formatting these elements:
- Reverse-chronological format: The golden rule of showcasing your work experience is listing it in reverse. Start at the top from your latest ones and add older jobs towards the bottom.
- Length: Before you hit “Send,” ensure you’re sharing a one-page resume. Even if you’ve been in the office since fax machines were a thing, no employer wants to scroll a resume forever.
- Bullet points: Paragraphs may look decent in meeting minutes but not on your resume. Use bullet points to describe each work experience and use each one to convey unique contributions.
- Key sections: Strong skills, work, and experience sections will save you the trouble of getting flagged by the ATS system. We’ll go into greater detail about this below.
What’s the difference between a career summary and a resume objective for office administrators?
Put simply, a career summary is best suited for candidates with 10+ years of experience. It highlights your strengths, tools, and career achievement(s).
Whereas a resume objective is for entry-level candidates or career changers. Objectives focus on transferable skills and what you aim to contribute in your new job.
Career summary example (Experienced office administrator):
Detail-oriented office administrator with 12 years of experience supporting 60-90 employees across scheduling, invoicing, and vendor coordination. Known for maintaining 97% scheduling accuracy and reducing annual supply expenses by 12% for Apple. I am seeking a senior office admin role at Sennheiser where I can make existing operations more efficient.
Resume objective example (Entry-level / career change):
Budding office administration professional transitioning from customer service into office operations. Skilled in calendar management, data entry (60 WPM), and communication, I aim to support JBL’s daily office workflows and gain expertise in documentation.
How do you quantify administrative achievements?
Administrative work becomes more impactful when tied to volume, speed, or accuracy. You must include strong metrics on your resume, even if they may be estimates (as long as you’re not lying).
Quantifying work experience bullet points can make the biggest difference in your office administrative resume.
Here are a few examples of poor bullet points:
- I was responsible for scheduling meetings for the CEO.
- Spoke with the office supplier to negotiate prices.
- Gave quicker responses to teammates after setting up new workflows.
Here are the same examples with some brushing up and metrics:
- Scheduled 72 appointments every week for the CEO, maintaining 97% accuracy throughout tenure.
- Helped JBL’s main office save $4,922 each year in supplies through strategic vendor negotiations.
- Responded to internal requests 19 minutes faster on average after redesigning workflows
Notice how the new points are all consistent with tenses and strong action words. Using a bullet point generator can also help you build such strong sentences.
What skills should office administrators list on a resume?
Office administrators typically need a mix of operational and technical skills. Your resume skills section should align with the specific role, but also cover core administrative competencies. The best approach is reading the job description and naturally including skills mentioned in it.
Below, we’ve listed a group of skills that are useful for this role.
Office administration skills:
- Scheduling coordination
- Document management
- Travel arrangements
- Vendor communication
- Inventory management
Software skills:
- Xero
- Trello
- HubSpot
- Google Workspace (Docs, Sheets, Calendar)
- Microsoft Office (Excel, Word, Teams)
Soft skills
- Bilingual
- Teamwork
- Conflict resolution
- Problem-solving
- TIme management
If you’re unsure which skills match your profile, use a resume skills generator to expedite the process.
What education and certifications should office administrators list?
Most companies won’t bother even if you have only completed a high school diploma. However, including a degree never hurts, so if you have one, add it in. Degrees in business administration may be preferred.
When it comes to certifications, you may want to consider the options below:
What should you include in an office administrator cover letter?
A strong office administrator cover letter should reinforce your organizational skills, software strengths, and ability to keep operations running smoothly. It’s fine to include the same experiences and achievements from your resume, but keep the wording fresh.
Here’s how you can format it:
Opening paragraph:
- Introduce yourself.
- Mention the role you’re applying for.
- Keep it within 2–3 lines.
Body
- Highlight up to 3 office work experiences.
- Reference tools and keep each paragraph within 5 lines.
- Show your impact with measurable achievements.
Closing paragraph:
- Restate excitement.
- Reference attached resume and enclosures.
- Thank the employer.
Key takeaways
- Keep your resume within one page, and make sure all key sections are filled in properly.
- Quantify all your work experience using bullet points and make every measurable impact sound a little more embellished, but avoid lying.
- Demonstrate your versatility by using a blend of communication, organizational, and software skills.
Office Administrator Resume FAQs
While crafting your office administration resume, it’s best to include quantifiable results that prove you can improve productivity in any office setting. It’s the quickest way to stand out from the average candidate.
One that instead of mentioning your daily office duties, emphasizes your contributions and how they’ve helped team members be more efficient and organized. While writing your bullet points, naturally include your skills in communicating with clients, using modern office software, and managing office supplies.
Generally, the best office administrator resume format lists your work experience in reverse chronological order. However, if you (or the job description) prefer highlighting skills, then use a functional or combination format.
A good summary for an office administrator will include your experience, best career highlight, and your aim in the next role. For example, “Seasoned office administrator with 13 years of experience supporting internal teams. Known for saving Bose $8,221 within a month in office supplies. Seeking a role at your company to make its current operations more efficient with tools like Microsoft Office, Google Suite, and Xero.”
