With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure.
To beat the competition, you must create an office administrator resume that impresses potential employers at first glance.
Fortunately, we’re here to help you throughout the resume writing process. We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you make a resume online that will help you get the job.
Our seven office administrator resume examples are the best place to get inspired for your resume so you can move on to writing a great cover letter to get hired faster!
Why this resume works
- The number one way to get an employer’s notice is by tailoring your resume to the job description.
- Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
- Then check your resume for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
- Focus your office administrator resume on quantifiable results to show employers that hiring you will improve their office environment and overall experience.
- The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
- Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.
Why this resume works
- Although you may have work experience not directly related to medical office administration, including those positions can highlight transferrable skills.
- Even retail jobs can showcase your skills like communication, inventory management, and customer service!
- If you’re wondering how to format your medical office administrator resume in a block format, start by using Word resume templates or Google Docs resume templates to build an editable structure.
- These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!
Why this resume works
- As an entry-level office administrator, you likely don’t have much experience to draw from, but that doesn’t mean you don’t have ways to highlight your skills.
- Adding a resume objective is a great way to convey your eagerness and dedication in a more personal way.
- If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
- Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a resume template that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read.
Why this resume works
- If you can work in a busy environment without appointment conflicts, then be sure to prove it in your dental office administrator resume.
- Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter. This way, you’re more likely to win recruiters over.
Why this resume works
- You want to showcase your admin prowess in enhancing teams’ productivity. For instance, this applicant maintained a well-organized environment, kept financial records, and supported team communication to help achieve their full potential.
- Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.
Why this resume works
- Resumes are vital for securing a job, but that doesn’t mean they have to be boring.
- Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
- Including a resume summary on your church office administrator resume can help you highlight your skills and experience without taking up excessive space.
- If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position.
Why this resume works
- Using the right skill keywords is an art, but you can make your job easier by keeping your resume skills section to 10 skills or less, ideally with a 50-50 balance of technical and soft skills.
- Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
- On that topic, most employers start reading resumes by skimming for keywords.
- Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.
Related resume guides
How to Write an Office Administrator Resume
Before landing in an HR’s office, your office administrator resume will meet the digital gatekeeper of every recruiter: the ATS. This means your skills, work, and experience sections need extra attention and care. Not to mention the importance of using the best resume format to beat the ATS and make a great first impression on recruiters.
Use the right resume format
Let’s be honest: you’re the backbone of any office, making sure every meeting is on schedule and the coffee supply isn’t running out—all of this while maybe sending birthday emails to office workers. Your resume needs to be just as organized and polished to show your dedication to managing daily office duties.
Not following proper formatting rules will result in a resume that isn’t appealing and imprints a bad impression on employers. That’s exactly why we’re here. To ensure your next office administrator resume gets you the job. So, prioritize formatting these elements:
- Reverse-chronological format: The golden rule of showcasing your work experience is listing it in reverse. Start at the top from your latest ones and add older jobs towards the bottom.
- Length: Before you hit “Send,” ensure you’re sharing a one-page resume. Even if you’ve been in the office since fax machines were a thing, no employer wants to scroll a resume forever.
- Bullet points: Paragraphs may look decent in meeting minutes but not on your resume. Use bullet points to describe each work experience and use each one to convey unique contributions.
- Key sections: Strong skills, work, and experience sections will save you the trouble of getting flagged by the ATS system. We’ll go into greater detail about this below.
Demonstrate impactful work experience
The best and easiest way to prove your expertise in managing an office is by listing strong, quantified work experiences. Instead of talking about what you did in corporations, show employers how well you did it.
Here are some quantifiable impacts that are relevant to the industry:
- Reducing monthly office spend.
- Maintaining minimal conflicts in scheduling
- Shortening document retrieval times
Include office and software skills
Your skills section should justify why you’re the oil in the machine, keeping things running smoothly. Here’s an example of how your skill set should look like. It doesn’t have to be exactly the same, but try taking some inspiration:
- Networking
- Microsoft Office
- Google Suite
- Database Management
- Quickbooks
- ERP
- Record Keeping
- GoToMeeting
Add education and certifications
Business degrees aren’t dealbreakers, but they are good to have on your application. However, most companies will let you off the hook with any degree. However, make sure to confirm this in the requirements section of the job listing.
If you’re feeling fancy, you can even list out some certifications in administration or software tools, such as Microsoft Office Specialist (MOS). Even if you don’t have a certificate, mention any relevant training you attended in the past.
Key takeaways
- Keep your resume within one page, and make sure all key sections are filled in properly.
- Quantify all your work experience using bullet points and make every measurable impact sound a little more embellished, but avoid lying.
- Demonstrate your versatility by using a blend of communication, organizational, and software skills.
Office Administrator Resume FAQs
While crafting your office administration resume, it’s best to include quantifiable results that prove you can improve productivity in any office setting. It’s the quickest way to stand out from the average candidate.
One that instead of mentioning your daily office duties, emphasizes your contributions and how they’ve helped team members be more efficient and organized. While writing your bullet points, naturally include your skills in communicating with clients, using modern office software, and managing office supplies.
Generally, the best office administrator resume format lists your work experience in reverse chronological order. However, if you (or the job description) prefer highlighting skills, then use a functional or combination format.
