As a personal assistant, or executive assistant, you take care of the daily tasks that would otherwise cut into upper management’s hours. You answer phone calls, make appointments, book flights and make other travel arrangements, and so much more!
But how do you create a cover letter to show your versatility, punctuality, and attention to detail that will complement your personal assistant resume? What skills should you highlight?
Don’t break a sweat just yet. After years of helping applicants like you, we’ve created three personal assistant cover letter examples to help you succeed. And don’t forget to try our AI cover letter generator or read through our tips on how to stand out even more!
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123 Fictional Avenue
Detroit, MI 48127
(123) 456-7890
October 10, 2023
Ethan Brown
Bedrock Detroit
123 Fictional Lane
Detroit, MI 48127
Dear Mr. Brown,
I am impressed by Bedrock Detroit’s commitment to revitalizing urban cores, evidenced by your impressive portfolio spanning two significant American cities. Your strategic focus on fostering community growth and creating viable spaces for businesses are values that resonate strongly with me. It would be a privilege to join your esteemed team as a personal assistant, bringing my breadth of expertise in Google Calendar, Microsoft Excel, and more for seamless collaboration and efficient operations.
Over the past four years, I have been the linchpin for senior executives at Detroit’s bustling tech company, Magma International, and the prominent sustainability enterprise, Green Garage Detroit. Capitalizing on Google Calendar, I flawlessly managed schedules, successfully reducing scheduling mishaps by 14% and handling unexpected changes with needed agility.
Then, there’s Green Garage Detroit, where I wove a web of intricate financial reports and forecasts using Microsoft Excel, unlocking staggering yearly cost reductions of $86,282 efficiency at its finest. My ability to remain calm under pressure allowed me to make informed and timely decisions during crucial financial audits, demonstrating my expertise in crisis management.
At Magma International, I harnessed the power of Google Drive to establish a robust resource-sharing and collaboration platform, streamlining communication and project management. This directly contributed to a 19% increase in team productivity and slashed project completion times for three major initiatives by an average of 11 days.
Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.
Sincerely,
Kira Lebedev
Enclosures:
Resume
Application
2 letters of recommendation
Academic transcript
Why this cover letter works
- Emulate how Kira exudes enthusiasm and competence in this personal assistant cover letter. See how it starts with demonstrating familiarity with the hiring company and then complementing that with shared values.
- From there, prove your ability to provide support to business executives and professionals. While you want to highlight technical things, like Word Processors, focusing more on your soft skills, such as customer service, time management, organization, and problem-solving, is highly recommended.
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Personal Assistant No Experience Cover Letter Example
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Copy this text for your personal assistant no experience cover letter!
123 Fictional Avenue
Phoenix, AZ 85001
(123) 456-7890
October 10, 2023
Ava Hill
Wells Fargo
123 Fictional Lane
Phoenix, AZ 85001
Dear Ms. Hill:
As an aspiring personal assistant, I am deeply committed to supporting executive teams in their strategic objectives, a commitment that aligns with Wells Fargo’s mission. Your commendable track record in aiding individuals and businesses toward their financial goals has affirmed my conviction that Wells Fargo embodies respect, accountability, and progress values.
Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand these tools, creating an efficient workflow that surged project completion speed by 13.7%.
My role within my family instilled in me a keen sense of organizational skills and the importance of accurate data entry. Taking on the responsibility of managing our household budget, shopping lists, and scheduling, I facilitated effective resource management that saved around 6.8% of the monthly budget.
Harnessing my digital and traditional file management proficiency into my final year project, I successfully cataloged over two decades worth of academic files and records, fostering an 18.9% improvement in retrieval times.
Wells Fargo’s dedication to excellent customer service and finance reflects my enthusiasm for executive support and aiding others in reaching their financial goals. I’m eager to discuss how my strengths coincide with your team’s objectives. Thank you.
Sincerely,
Kamil Mazur
Why this cover letter works
- The obvious approach to beginning a personal assistant no experience cover letter is enthusiasm. Strive for genuineness and avoid mentioning mundane motives like the need to pay bills or relocate. A clever approach is to align your passion with the role and the company’s needs.
- Regarding competence, highlight instances in your academic or personal life where you employed transferable skills. For example, did you manage a club’s calendar at college? Use that to show your scheduling and organization prowess.
Copy this text for your personal care assistant cover letter!
123 Fictional Avenue
Portland, OR 97035
(123) 456-7890
October 10, 2023
Harper Jones
Legacy Health
123 Fictional Lane
Portland, OR 97035
Dear Ms. Jones,
Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my professional approach. I was particularly moved by your dynamic and inclusive wellness programs catering to all corners of Portland’s populace children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.
Throughout my tenure with the esteemed Providence Portland Medical Center, I had countless invaluable interactions with patients dealing with intricate health dilemmas—each requiring precise medication management. On an average day, I attended to nine patients, resulting in a weekly dispensation of about 387 medications with a staggering accuracy rate of 98.3%.
Volunteer work at the Cascade AIDS Project opened my eyes to the realm of catheter care. Many clients lacked the necessary resources, sparking a fire in me to launch a successful mission for catheter care kits. My relentless efforts reaped benefits for those in need, with a 72% surge in kit provisions, directly uplifting their quality of life.
My role at Oregon Food Bank allowed me to concoct nutritious meal plans for over 2,557 Portland families weekly, shaving off 18% of meal preparation time. This endeavor reinforced the critical link between nutrition and health.
Legacy Health’s steadfast commitment to universal care, offering undiscriminating services irrespective of resources, deeply resonates with my passion for sustained, compassionate assistance. I’m eager to explore how I can weave into your healthcare tapestry, contributing to your exemplary strategies and team.
Sincerely,
Anika Klein
Why this cover letter works
- An outstanding personal care assistant cover letter blends dedication and professional competence, garnished with empathy. Notice how Anika recognizes the hiring establishment’s reputation and underscores her commitment to patient’s well-being.
- Soft skills are integral for this role. Think of communication, interpersonal skills, time management, and organization. And because you’ll be providing specialized care, proficiencies such as catheter care, preparing nutritious meals, and medication management shouldn’t be left out.
Related cover letter examples
How to Perfect Your Personal Assistant Cover Letter
The nature of your role as a personal assistant depends directly on the profession of the executive you’ll be working with . . . So tailoring your cover letter to the specific job you’re applying for by aligning yourself with their values is a huge must!
Look at the job description for any company mission statements, information about the specifics of what you’ll do each day, and any special skills they need that you have. Reflect on these in your cover letter to show what a perfect fit you are for the job!
Writing the greeting and introducing yourself
So, who are you writing to? You’re going to need a name—so do the research it takes to find one, if possible! Check out the job listing and the company site to see who’s in charge of hiring, and address them by name in a formal greeting.
You’ll want to connect with the company on a personal level, too. Where do your values overlap with theirs? Which of their goals do you feel most passionate about?
Throughout all the rest of this stuff, pepper in traits of your own that answer the company’s needs. You’ll also want to take this opportunity to hook your audience and make them wonder what else you can do as a personal assistant.
Don’t write an opener like this with no name, no actual qualifications, and no hook whatsoever:
Oof!
Hi my name’s Sunny and I really want to work for your company because I like working with people. I’ve done a lot in groups so I’ve helped people a lot.
An opener is way more effective with a direct greeting and a personal connection with company values:
That’s way better
Dear Ms. Jones,
Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my own approach. I was particularly moved by your dynamic and inclusive wellness program catering to all corners of Portland’s populace—children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.
Writing high-quality body paragraphs
Your body paragraphs in your medical cover letter are meant to tell recruiters a story of how you became the ideal hire and what qualifies you to keep climbing. How have you made a difference in your field with your skills and learning abilities?
Focus on one theme or achievement per paragraph since recruiters don’t have much time to spare. Briefly describe what you did and which overlapping values drove you to get things done in the office.
Always provide metrics for your positive impact, too! And shape your decisions on which skills and metrics to include around the job description’s requests. Use numbers like patient recovery percentages, good ratings, and reduced work hours to show why you’re exactly what they need:
A great body paragraph example:
Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand a variety of digital tools, creating an efficient workflow that surged project completion rates by 13.7%.
Closing and signing your cover letter
To conclude a truly effective cover letter, summarize your skills and alignment with the job again with fresh wording. What passions do you and the clinic share? What vision do you have that fits in with the company culture, and how can you make that happen?
Make sure you include a call to action, too. Invite the recipient of your cover letter to contact you for more information about your qualifications for your new medical role. You want to keep the conversation flowing!
You’ll also want to thank the reader for taking the time to consider your letter/application. This might fit nicely in your closing paragraph somewhere; if not, use it as your signoff.
If you don’t use a thank-you, sign off your cover letter formally and use your real, full name either way.
Don’t write a close that’s vague, low-effort, and overly casual, like this one:
Yowch!
I think it was cool you read my application, so I’d love to know when to get started.
See you,
Bernie
Instead, look how much nicer it looks to address the company, remind them that you’re a great fit for the job, and include a powerful call to action:
A closer to remember:
Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.
Sincerely,
Kira Lebedev
Consider your experience level vs. your goals. Whether you’re a new grad or an experienced assistant, you can probably use some professional letters of recommendation. (Say “Enclosures:” and list attached materials at the end of your cover letter.) If you’re attaching any specialty certifications, mention and add those to your enclosures.
If you can’t find who you’re writing to in the job ad or on the company site, check for professional social media accounts that might share critical details via posts or ads. Facebook and LinkedIn are great places to start!
Here’s another signal to reference that job description again! What commonalities in mood, formality, and emphasis can you find between the job description and the organization’s online presence? Match your tone to theirs to fit into their company culture.
