You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.
However, does your cover letter serve as the perfect complement to your administrative assistant resume, thereby enhancing your candidacy for your next administrative assistant role?
Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.
Why this cover letter works
- Build a connection with the company where you want to work. Besides addressing the needs listed in the job description, be mindful of the company’s mission, goals, and culture as you write your administrative assistant cover letter.
- Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!
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Entry-Level Administrative Assistant Cover Letter Example
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Why this cover letter works
- Align your entry-level administrative assistant cover letter with the company’s values you’re applying to from the start.
- Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
- Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.
Executive Administrative Assistant Cover Letter Example
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Why this cover letter works
- Highlight your key skills and experiences in your executive administrative assistant cover letter. This sets you apart from other candidates and shows you know the company’s requests in its job description.
- Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
- Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.
Senior Administrative Assistant Cover Letter Example
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Why this cover letter works
- Envision your senior administrative assistant cover letter as a piece of art, where every stroke of brush (formatting, in this case) must count. As for the experiences, begin with the most recent senior position, bending the arrow of time to follow a reverse chronological order. Yet, squeeze all in just one page.
- Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.
Legal Administrative Assistant Cover Letter Example
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Why this cover letter works
- How about letting your legal administrative assistant cover letter radiate genuine admiration for the hiring company? It’s about switching the spotlight on yourself with a humble hat tip to the potential employer’s feats.
- Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.
Related cover letter examples
Write an Effective Administrative Assistant Cover Letter
Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.
Grab attention with a customized greeting and intro
Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.
Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”
Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role.
Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.
Yikes, too generic!
Hello,
I was excited to come across this job! I’m an experienced professional with the skills you need.
Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.
Highly specific opener for the win!
Dear Ms. Akbari,
I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.
Tailor the body to the company’s needs
You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.
Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.
Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.
Try something like this:
A well-rounded skills and results-oriented body paragraph
During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.
Come full circle with your closing paragraph
When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.
Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.
Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.
What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below.
We’re missing something here!
I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.
Thank you for reading my cover letter.
Bill
Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.
Use a closer that connects with the role!
My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.
I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.
Sincerely,
Maria Martinez
Administrative Assistant Cover Letter Mistakes to Avoid
- Cover letter body paragraphs are disorganized
- Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
- Body paragraphs lack keywords from the job description
- Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
- Cover letter doesn’t speak to the organization’s mission
- Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
- Greeting or closing paragraph is too vague
- Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.
You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.
Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.
When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.
