Every office environment needs to operate efficiently to achieve company goals. With your top-notch abilities to organize schedules and improve administrative processes, you’re the leader every office needs to be successful.
However, can you write a cover letter and accompanying office administrator resume to effectively demonstrate that you possess the organization and professionalism essential for managing the dynamic needs of today’s offices?
With administrators playing such a significant role in every office’s processes, companies perform in-depth reviews before choosing the right applicants to interview. We’ll show you how to stand out with our office administrator cover letter examples and AI cover letter generator that helped land plenty of jobs in 2024.
Why this cover letter works
- Can you recount a positive experience with the hiring company’s proprietary tool? Let’s assume you are eyeing an administrative role at Asana, and just like Freja, you unveil how you successfully tackled extensive workloads in bite-sized tasks using Asana. Powerful!
- Such an approach is more than just cherishing the hiring organization’s accomplishment. By signaling an intrinsic understanding of their product, you infuse relevance and familiarity into your office administrator cover letter, painting a picture of a ready-to-go team player.
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Entry-Level Office Administrator Cover Letter Example
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Why this cover letter works
- Daunting to navigate new waters of employment, right? However, for an entry-level office administrator cover letter, call upon previous moments that imparted skills transferable to the open role.
- A stint as a customer support representative might have refined your communication and problem-solving abilities, both critical for performing administrative tasks. Skills mastered in class could effortlessly translate into ensuring office operations run smoothly.
Legal Office Administrator Cover Letter Example
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Why this cover letter works
- In your legal office administrator cover letter, let not humility overshadow your accomplishment—talk of a thin line between honesty and humility. A snappy account of your professional experiences comes in handy to prove your competence.
- Besides discussing the abilities you bring to the new role, illuminate tangible outcomes your interventions have fostered in the past. Even better, finish off your narration with a tailored career objective emphasizing your intended goals for the role.
Medical Office Administrator Cover Letter Example
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Why this cover letter works
- Aim for a medical office administrator cover letter format that screams professionalism and organization. Keep it concise, focusing on key experiences and respective wins related to the role and narrated in reverse chronological order.
- White spaces, when balanced with text, are refreshing pauses for the hiring manager reading your masterpiece. As for choosing the perfect template for your piece, ensure everything (including colors) is clean and visually engaging without cluttering.
Real Estate Office Administrator Cover Letter Example
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Why this cover letter works
- Taking David’s lead, kick off your real estate office administrator cover letter by expressing your burning passion for real estate, then smoothly connect that to the hiring company’s vision.
- Think of the above as the “curb appeal” that hints at how both sides could enjoy a win-win by working together. In addition, see how David amplifies his piece’s wow factor by showcasing familiarity with industry-pertinent software like Zillow Premier Agent and AppFolio.
Related cover letter examples
How to Write an Office Administrator Cover Letter That Stands Out
Every office has different needs when searching for an administrator. For example, one may be looking for a financial process specialist, whereas another needs a customer service expert.
Tailoring your cover letter to each job’s description is the best way to stand out. That way, whether you need to be proficient in Zendesk, QuickBooks, or Asana, you can customize the skills and experiences you write about based on varying positional needs.
Write a greeting and intro that grabs the hiring manager’s attention
While crafting the opening lines of your office administrator cover letter, think about it like you’re writing email correspondence to an important company client. One of the first things you’d want to do is greet a specific person by name to ensure a personal touch. You can often find the name of a hiring manager in the job description or on the company’s website.
Then, as you get into the opening paragraph, you should show your passion for the company’s mission and how your administrative abilities fit in. For example, how you’re eager to use your proficiency in bookkeeping and QuickBooks to help the company achieve organized financial processes.
The opener below falls short since the applicant doesn’t greet anyone by name or get into those essential administrative skills that hiring managers will be looking for.
Lacking important details here!
Hi,
As an administrative professional with years of experience, I was excited to see your office administrator job opening. I believe I would be a great fit for your team.
The example below does a much better job showcasing the applicant’s evident passion for the administrator role at Valleywise Health while showing how their EHR management and medical coding skills fit in.
Making a direct connection to administrative needs!
Dear Mr. King,
Reflecting on my neighbor’s success in managing her health at Valleywise Health, I realized I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with proficiencies in EHR management and medical coding, I’m eager to impact patient-care outcomes at Valleywise Health.
Optimize the body of your office administrator cover letter
The body of your cover letter is where you want to let your administrative skills shine.
A great way to show how you’ll be successful on the job is by focusing on job skills the company is seeking and writing about previous work achievements using those abilities. For example, how you implemented a virtual chat customer service system in Zendesk to improve response times by 55%.
Your examples in this section should be based on business metrics whenever possible, such as customer satisfaction scores or reductions in scheduling errors.
A great body paragraph emphasizing administrative skills!
I also helped streamline medical coding and billing operations using Medisoft software at Native Health of Phoenix. This dramatically reduced billing errors and increased revenue collection to 92.3%.
Reinforce your abilities while closing out your office administrator cover letter
Consider closing out your cover letter like you’re ending a call with a client. You’d likely thank them for their time and may use a call to action if you’re trying to make a sale or retain their business.
In addition to taking those steps in your cover letter, it’s also a good idea to reinforce your top skills and your connection to the company’s mission you presented earlier. For example, you could write about how you’re passionate about a medical organization’s commitment to a caring patient experience and are eager to use your customer service skills to help.
The example below isn’t hitting the mark since it doesn’t use a call to action or present this office administrator applicant’s specific connection to the company’s mission.
This one’s too generic!
I believe my skills and experiences will make me an ideal fit to be your next office administrator. Thank you for considering me for the role.
Sincerely,
Tasha Matthews
The following example provides a much more thorough overview of how the applicant’s analytical and relationship-building skills will help Coldwell Banker achieve its mission of revitalizing Las Vegas Neighborhoods.
An enthusiastic connection to the company’s needs!
The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.
Sincerely,
David Hwang
Even if you haven’t worked as an administrator, there are still other ways you can present your abilities. For example, you could write about the customer service or data entry skills you picked up while working as a receptionist. Or relevant education, like a business administration degree, can help you stand out, too.
One page will be the best length. If you’re struggling to narrow it down, try focusing on some of the company’s primary needs. Do they need help with project management? Then, your abilities in tools like Asana or Trello while coordinating assignments may be great to focus on.
Not every company will have their hiring manager’s name listed, so simply beginning with “Dear [name of company] hiring team” still works well in those cases. Then, ensure the rest of your cover letter is specific to job skills each company is looking for, like travel coordination or confidentiality.
