10 Resignation Letter Examples + How to Write One in 2024

Stephen Greet
Stephen Greet February 5, 2024
10 Resignation Letter Examples + How to Write One in 2024

Handing in your resignation letter is part of quitting, and although stressful, it’s a necessary part of the process. This short letter says you’re leaving and when; plus, it sets the tone for the rest of your relationship with the employer—and that can go beyond your final day on the job.

You may have already been browsing resume examples for your next gig, but remember that this is your chance to cross the Ts and dot the Is at your current position before moving on.

So, what should a letter of resignation include? More importantly, what should you avoid? We have a resignation letter example fit for every occasion, and with our guide, you’ll be waving goodbye to your current job positively and professionally.


Teacher Resignation Letter

Jana Orlov
123 Pretend Lane
Santa Clara, CA 95054

January 17, 2024

Principal Joseph Williams
Lincoln High School
123 Pretend Ave
San Jose, CA 95136

Dear Principal Williams,

I am writing to formally announce my resignation from my position as a chemistry teacher at Lincoln High School. My resignation is effective two weeks from the date of this letter, meaning January 31, 2024.

My time at Lincoln High has been transformative in my journey as a professional educator. Helping the students master the complexities of chemistry and seeing them succeed has been immensely fulfilling, and the help I have received from you and the rest of the staff is something I will always cherish and be grateful for.

I am committed to ensuring a smooth transition and want to assist in any way possible during this period. I will also prepare detailed handover notes for my successor to ensure that the students are not affected by this change.

Thank you, once again, for your support over the last four years, and the opportunities provided during my tenure. Please do not hesitate to contact me if you need my assistance in the future. My email is [email protected].

Sincerely,

Jana Orlov

Why this resignation letter works

  • Jana’s letter of resignation shows appreciation for the guidance and support she’s received during her time in the position. It shows care and attention, slipping past strict formalities to show that she values not just the job, but also the employer.
    • When you write your teacher resignation letter, expressing gratitude can go a long way in making sure you’re remembered positively—and that’s just a hop and a skip away from getting a stellar reference!

Nurse Resignation Letter

Peter Jenkins
123 Pretend Lane
Nashville, TN 37072

June 24, 2024

Director Jessica Cruz
Vanderbilt University Medical Center
123 Pretend Ave
Nashville, TN 37232

Dear Director Cruz,

Please accept this letter as a notification of my resignation from the position of registered nurse at Vanderbilt University Medical Center, effective July 8, 2024.

Working at Vanderbilt, I have gained invaluable experience and knowledge in the field of nursing. The dynamic environment has been both challenging and rewarding, and the support from my superiors and colleagues was unparalleled.

To aid in a smooth transition, I am ready to assist in training my replacement or transferring my current responsibilities. If the need should arise, please feel free to contact me at [email protected], and I will do my best to help even after concluding my work at Vanderbilt.

Thank you for the opportunity to be part of the excellent medical team at Vanderbilt. I hope that our paths will cross again in the future.

Sincerely,

Peter Jenkins

Why this resignation letter works

  • Working at a hospital means facing difficulties on a daily basis. When you write your nurse resignation letter, it’s a good idea to highlight that while the job wasn’t a breeze, you appreciated the challenges and the way the team pulled together to make it through each day.
    • This sample resignation letter is a professional way to acknowledge the camaraderie and the support that you’ve experienced during your stay. Such a small token of gratitude and kindness can go a long way in leaving the door open if you ever want to come back!

Executive Resignation Letter

Diego Martinez
123 Pretend Lane
Campbell, CA 95008

March 18, 2024

Mr. Damien Hutchinson
Intel Corporation
123 Pretend Ave
Santa Clara, CA 95054

Dear Mr. Hutchinson,

I am writing to inform you of my formal resignation as vice president of marketing at Intel Corporation. My final day with the company, following a 30-day notice period, will be April 18, 2024.

Working alongside you and the rest of the marketing team at Intel has been the highlight of my career. Leading our team to achieve record-breaking engagement rates and successfully launching several new product lines on a global scale was an incredibly rewarding experience, and I am immensely grateful for it.

I am acutely aware of the challenge of handing over all my duties and will remain fully committed to helping my successor settle into the role over the next month.

Thank you for our close cooperation at Intel over the last 12 years. If you ever need anything, please do not hesitate to reach out to me at [email protected].

Sincerely,

Diego Martinez

Why this resignation letter works

  • Resigning from an executive position is never easy. You’ve been there for a long time, achieved a whole lot, and made an impact on the company’s bottom line. Acknowledging this in your executive resignation letter shows your soon-to-be ex-employer the sheer value of your work.
    • Diego’s approach here is the way to go. You’ve got a full plate of duties, and your boss is well aware of it. To avoid leaving on a sour note, show exactly how you’ll make sure the company can go on without a hitch.

Retirement Resignation Letter

Margaret Anderson
123 Pretend Lane
Astoria, NY 11105

January 31, 2024

Ms. Susan Lee
Macy’s Inc.
123 Pretend Ave
New York, NY 10001

Dear Ms. Lee,

With a mix of sadness and excitement, I’m writing to announce my retirement as senior sales associate at Macy’s Inc., effective April 30, 2024.

I am humbled and inexplicably grateful for the over 30 years I have spent at Macy’s. Working alongside such a talented, diverse, and passionate team has been an incredible experience.

My goal for the next three months is to ensure that my departure is not disruptive to the rest of the team. I will be available to assist in training my replacement and sharing the insights I have gained over the years.

Thank you for the outstanding support and guidance I have been provided throughout my career. I hope to stay in touch and am reachable at [email protected].

Sincerely,

Margaret Anderson

Why this resignation letter works

  • You’re hanging up your hat and finally heading off to your well-earned retirement. After a career spanning several decades, you’re not just saying goodbye—you’re leaving a legacy.
    • Showing your employer that you’re eager to impart those years of valuable knowledge to make sure that your replacement is ready to go is the best farewell present in your retirement resignation letter. Even if you’re off sipping cocktails on a beach and enjoying your retirement, your employer knows that you’ve done everything you could to leave them on a good note.

Resignation Letter Due to Personal Reasons

Jayna Spillum
123 Pretend Lane
Detroit, MI 48127

September 20, 2024

Mr. Glenn Svensson
Domino’s, Inc.
123 Pretend Ave
Drive Ann Arbor, MI 48106

Dear Glenn,

I regret to inform you that I must resign from my position as financial analyst at Domino’s, Inc. My final day, following a one-week notice period, will be September 27, 2024. I am forced to tender my resignation due to personal reasons that require my immediate attention.

I want to express my utmost gratitude for the opportunities I have gained while working at Domino’s. Starting as an intern, I have learned a lot about finance and data analysis through your excellent guidance.

I am committed to assisting in any way possible to ensure that my replacement is well-prepared to handle the workload. In addition, if any questions arise after my final day, I am always reachable at [email protected].

Thank you for your understanding and support in this difficult time. I hope to stay in touch.

Sincerely,

Jayna Spillum

Why this resignation letter works

  • If you’re quitting for personal reasons, it’s appropriate to let your employer know—especially if you’ve had a good working relationship with them. However, a resignation letter due to personal reasons doesn’t need to go into specific details about what happened.
    • Jayna’s letter, although personal, is still concise and to the point. At the end of the day, it’s like bowing out gracefully and saying, “Life’s thrown me a curveball, but I’ll definitely miss this job.”

Resignation Letter Due to Health

Deepak Barda
123 Pretend Lane
Seattle, WA 98121

August 15, 2024

Ms. Angela Richardson
Amazon
123 Pretend Ave
Seattle, WA 98109

Dear Ms. Richardson,

It is with a heavy heart that I am handing in my letter of resignation from my position as Fulfillment Center associate, effective August 30, 2024. This decision, preceded by a lot of deliberation, comes as a result of ongoing health issues and the need to focus on my recovery.

Working at Amazon has been a wonderful experience, and it will remain a significant and rewarding part of my career. All my colleagues and supervisors have been immensely helpful and contributed to what was an outstanding work atmosphere.

I intend to work closely with my direct supervisor to distribute my duties across the rest of the team and train my replacement.

Thank you for the opportunity to work at Amazon and I remain hopeful that we may work together again in the future. If you should need anything after my departure, please feel free to contact me at [email protected].

Sincerely,

Deepak Barda

Why this resignation letter works

  • Although health issues are stopping you from staying on at your current job, burning bridges never pays off. Being respectful and transparent is a good approach if there’s hope you might return to work sometime down the line.
    • This resignation letter due to health is sincere without going overboard on the details. It also clearly emphasizes the desire that you’d love to keep the door open for future opportunities once things settle down a little bit.

Immediate Resignation Letter

Rabiu Ayodele
123 Pretend Lane
Lake Buena Vista, FL 32830

January 24, 2024

Mr. Elias Brouwer
Lockheed Martin
123 Pretend Ave
Orlando, FL 32825

Dear Mr. Brouwer,

I am writing to inform you of my immediate resignation as junior software engineer at Lockheed Martin, effective today, January 24, 2024.

I sincerely apologize for the suddenness of this decision. Although I am forced to leave, I deeply appreciate all the help and guidance I have received from the team at Lockheed Martin. Working in a team of experts has shaped my career and helped me hone my programming skills.

I have assembled all the documentation for my ongoing and past projects for my successor to review. To make the transition easier, I am also available for remote assistance at [email protected].

Thank you for your understanding and for the opportunities I have received during my time at Lockheed Martin.

Sincerely,

Rabiu Ayodele

Why this resignation letter works

  • Giving a two-week notice is required in some states, but if you’re not legally or contractually obligated to stick around, you don’t have to. However, it’s a good idea to acknowledge that your sudden departure may be disruptive to your employer.
    • Rabiu navigates this difficult situation with grace by apologizing for quitting on the spot. To make it even better, you can do what he did and add a line in your immediate resignation letter that shows you’ll be just an email away if any questions pop up once you’re gone.

One-Week Notice Resignation Letter

Jamila Kingsley
123 Pretend Lane
Minneapolis, MN 55111

February 1, 2024

Ms. Seo-Hyun Yoon
3M
123 Pretend Ave
Maplewood, MN 55144

Dear Ms. Yoon,

Please accept my resignation from my position as security guard at 3M, with my last day being February 8, 2024.

During my time at 3M, I have had the great fortune of working with an outstanding group of people. Thanks to the guidance provided by my senior colleagues and supervisors, I was able to contribute to the safety and well-being of everyone within the main campus.

I will work with my immediate supervisor to ensure that all of my duties and shifts are covered by the time my one-week notice comes to a close. If you should have any questions or concerns after my final day, I remain available at [email protected].

Thank you for the fantastic opportunity to work with 3M’s diverse, dynamic team.

Sincerely,

Jamila Kingsley

Why this resignation letter works

  • Sometimes, a simple resignation letter is the best way to go. Even if you’re not giving your employer the customary two-week notice, you don’t have to go into great detail—it’s better to focus on the good stuff.
    • Thanking your employer for the great experience is better than saying sorry. Instead, in your one-week notice resignation letter, emphasize the steps you’re willing to take to make the handover a breeze!

Two-Week Resignation Letter

Jonas Thomassen
123 Pretend Lane
Seattle, WA 98121

March 14, 2024

Mr. Jeffrey Adams
Expeditors International
123 Pretend Ave
Seattle, WA 98104

Dear Mr. Adams,

I am writing to inform you of my formal resignation from the position of head accountant at Expeditors International. My resignation comes into effect two weeks from today, on March 30, 2024.

I am incredibly grateful for having had the opportunity to work with the Expeditors International accounting team. The last seven years have been transformative in my career and filled with invaluable experiences.

I’m determined to work closely with my replacement to ensure that the accounting team will remain as successful as it has been throughout my tenure.

Thank you for the support and guidance during my time at Expeditors International. If any questions arise after my departure, feel free to contact me at [email protected].

Sincerely,

Jonas Thomassen

Why this resignation letter works

  • If you’ve been with the company for several years and made it to a management position, quitting means leaving behind a team of people and a trail of accomplishments. Aside from the two-week notice, it’s good to emphasize that your replacement will be ready to hit the ground running on your last day.
    • Jonas takes ownership of the situation in his two-week resignation letter by saying he’ll work with his successor over his last two weeks on the job. This tells his employer he intends to give it his all until he’s gone.

30-Day Resignation Letter

Marissa Powell
123 Pretend Lane
Anchorage, AK 99511

April 1, 2024

Ms. Georgia Giannopoulos
Alaska Native Medical Center
123 Pretend Ave
Anchorage, AK 99508

Dear Georgia,

I am reaching out to inform you of my resignation from my position as an elderly caregiver at Alaska Native Medical Center. My final day will be April 30, 2024.

My tenure at Alaska Native has been beyond rewarding. Working with elderly patients taught me a great deal, from medical care to empathy. The caregiving team has been endlessly supportive and instructive, for which I am grateful.

Over the next 30 days, I will dedicate every effort toward making the handover as smooth as possible.

Thank you for the professional and personal development I have been provided with while at Alaska Native. Please feel free to contact me at [email protected] at any time in the future.

Sincerely,

Marissa Powell

Why this resignation letter works

  • Giving a 30-day notice already shows the employer that you care about the position. However, adding a little personal touch emphasizes just how important it is to you.
    • Marissa addresses her employer by name. If the company culture allows it and you’re parting on great terms, keeping things a little less formal and expressing how much you value them is okay in your 30-day resignation letter. Leaving on such a good note means you’re likely to get a great reference to add to one of your resume templates for your next job!

How to Write a Resignation Letter

How to write a resignation letter

Knowing how to write a resignation letter is not exactly a skill you’ll get many opportunities to hone. After all, how often does one quit a job?

Fortunately, it’s pretty easy once you learn the key ingredients of a professional letter. Here’s what you need to do to quit your job in style.

What to include in a resignation letter

If having to write a resignation letter sounds dreadful, don’t worry—you won’t have much to write. Resigning from your job should be done with a concise letter that effectively communicates when and how you’ll be quitting. We’ll show you how to do this step-by-step.

State your resignation

There’s no beating around the bush, so the best way to start your letter is by saying that you’re resigning. There are many ways to do this, but make sure your message is clear and avoid going into detail. You could simply say: “I am writing to inform you of my resignation from the position of [Position] at [Company].”

Give the exact date your resignation is effective

Depending on the job and the circumstances, you may need a resignation letter effective immediately, but you might also want to give some notice. Regardless of how much time you’re giving your employer before cutting the cord, state the exact date of your resignation. For example: “My resignation comes into effect in two weeks, on January 31, 2024.”

Offer genuine gratitude

Whether you love or hate your job, showing genuine gratitude can go a long way in not burning bridges and securing yourself a good reference. Pick an aspect (or two) of the job that you felt was great and thank your employer for it, perhaps like this:

“I am sincerely grateful for the professional guidance I have been given at [Company]. The help I received throughout my tenure helped me hone my skills in [Industry].”

Demonstrate a willingness to help with the transition

You’re leaving, but the show must go on at your current company. Express that you’re still here and willing to make the changeover easier to handle. You don’t have to promise the impossible, though. A simple “I will concentrate my efforts on training my replacement” can go a long way toward a smooth transition.

Provide your contact info

Whether it’s to help out if no one can find an important document or to answer a couple of questions from your successor, providing contact info always leaves a great impression.

It’s generally better to give your email instead of your phone number, as that will leave the ball in your court and let you reply when you have the time. A good way to do this is to say, “If you have any questions, you can always reach me at [email].”

Use the right resignation letter format

Remember to follow the standard format when using our resignation letter example—you don’t want to keep your employer guessing. Include the sender’s address, date, recipient’s address, and greeting at the top. Next, write the actual letter, leave a thank you as the closing line, and sign it.

Here’s how you can do this in your letter of resignation:

Melissa Nilsson
123 Pretend Ave
Folsom, CA 95630

January 9, 2024

Mr. Jen-Sun Lee
Advanced Micro Devices, Inc.
456 Pretend Ave
Folsom, CA 95630

Dear Mr. Lee,

I am writing to inform you of my resignation from the senior engineer position at Advanced Micro Devices, Inc. My resignation is effective in two weeks, on January 31, 2024.

I am sincerely grateful for the professional guidance I have been given at AMD. The help I received throughout my tenure helped me hone my skills in semiconductor engineering, and the knowledge I obtained has been career-defining.

I will concentrate my efforts on training my replacement to ensure that the Folsom engineering department will continue operations just as before. I have prepared a robust folder including all of the blueprints and documentation I have worked on.

Thank you for the outstanding opportunity to work at AMD. If you have any questions, you can always reach me at [email protected].

Sincerely,

Melissa Nilsson

What to avoid in a resignation letter

Can’t wait to leave your old job behind? If you’re itching to make a resume to help you move on to greener pastures, you’re not alone. Still, some things are best left unsaid, so steer clear of them to ensure you end on a good note.

Criticism and tirades

You’re leaving your current position in the rearview mirror, and something must have pushed you toward that. As much as we wish every workplace were perfect, that’s often not the case.

You may have dealt with harassment, verbal abuse, foul language, overly harsh feedback, or unreasonable expectations. Perhaps you’ve been unlucky and found yourself in a toxic company culture with coworkers who would rather tell stories about each other than focus on their work. Worse yet, you may have had a terrible manager, a shockingly common reason for switching jobs.

There could be any number of reasons why you’re moving on, and letting it all out can feel great—we get it! However, for the sake of your career, it’s best to vent to a friend.

Even if you’d never want to return to this particular company, your resignation letter is not the place to criticize it or go on tirades. Treat it as a short, formal farewell that can help you secure a reference for your next role.

Using your resignation letter to leave negative feedback won’t help you, so don’t let your bad experience have any sort of impact on your future.

How to deal with a toxic work environment

Working in a toxic environment can lead to burnout, depression, anxiety, and lack of self-confidence. But don’t worry—you’re not alone, and there are things you can do to guarantee you come out on top.

If you like the job and don’t want to quit, start by identifying the root cause of the problem. Are you dealing with an unreasonable manager who expects you to juggle too many things at once? Or is the company culture hostile?

Document instances of behaviors that are toxic and try to build up a paper trail that proves you’re being mistreated. Don’t hesitate to seek support from trusted colleagues, a mentor, or HR who can provide actionable advice and escalate the issue.

Unfortunately, this won’t always work. If your job is affecting your mental health, it’s better to dust off your resume and look elsewhere. Your well-being needs to come first.


Resignation Letter FAQs

Resignation Letter FAQs
When is a resignation letter not necessary?

Writing a resignation letter is a good way to make a lasting impression, but many companies don’t require it. In many jobs, simply speaking to your manager is enough, so all you’ll need to do is give them a verbal notice.

Typically, you can forego the whole formal process if you’re a contract or temporary worker. On the other hand, if your job has a predetermined end date and you have to leave before that, it’s a good idea to reach out to your manager and ask if they’ll need you to write them a letter of resignation.

How to start a resignation letter?

Start your resignation letter by addressing the recipient. If you work somewhere with a relaxed company culture, this can be a “Dear [First Name].” Not sure if this would go over well? Err on the side of caution and go with a more formal “Dear Mr./Ms. [Last Name],” such as, “Dear Ms. Johnson.”

Whom to address a resignation letter?

This varies from company to company, but a general rule of thumb is to address your letter to your immediate supervisor or manager. After all, they’re the ones who are responsible for your work and will be managing your departure.

In certain cases, if your supervisor is a shift manager and isn’t responsible for hiring, you may need to address the human resources department or senior management.

How to submit a resignation letter?

It might be tempting to just send a quick email and sneak out of the office, but it’s often best to arrange a face-to-face with your manager and hand them a printed copy of your resignation letter. Use this meeting to express your gratitude and answer any immediate questions that may come up.

How to write a resignation letter for a job you love?

You’ve loved this job, the people, and the environment. Even though you’re leaving, it’s a great idea to let that loyalty and attachment shine through your letter of resignation.

Make sure to emphasize the things you’re grateful for and how important the entire experience was to you. If possible, offer to stay in touch and help out for a while after you’ve already quit—your manager will appreciate it!

How to write a resignation letter for a job you hate?

As therapeutic as it might seem, it’s best not to use your resignation letter as a place to vent and air out all the problems at your current job. Instead, take the high road and remain professional throughout.

Keep the letter concise and clear, effectively outlining when you’re leaving. Skip the why’s and the if’s—you’re better off just calling it quits and closing this chapter of your life.